Productivity, Tech, Work

The Joy of Clouds

Cloud and Tree

Image by Bessi from Pixabay

When I was at school thirty years ago I learnt all about mainframe computers and binary code, today they probably teach kids about how to use templates in Word to do everything for you and how to get emoticons on their iPads. When I left school I was sent on a YTS scheme placement at a letting agent whose computers were green-screen dumb terminals connected to the aforementioned mainframe-type network. These terminals didn’t store data themselves but stored what you entered on a central server computer, and we had to enter data from index cards onto the computer and write the record number the terminal gave you on the card, if you forgot you had to ask everyone else what numbers they had in order to work out which number you’d missed.

Since then we’ve been through a long era where the data you’re using is either held on the computer you’re sat in front of or a local server which creates a problem of having to transfer data to a new computer when the old one becomes too slow or losing it altogether when it dies completely. Then there is the problem of the software that accesses the data – constant upgrades, new file formats etc. The solution is cloud computing and is amazing. At home I use gmail which I can access from my PC, laptop, phone or tablet, at work we use Office 365 for email which removed the problem of having all our email on an old and creaky email server and even worse problem of some machines downloading the emails so they were not on the server at all. Now a new PC just means a download of a decent browser and log-in. I can even access my work emails from home if necessary – when we’ve had internet outages for example.

Even accounts software is moving online now so businesses can have the added security of not having all their eggs in one vulnerable server, so to speak, with the same benefit of being accessible anywhere, even from a phone app. There is the risk of hackers but that’s the same with a local internet connected server and usually the company providing the software will have good security on their servers, you’d hope.

The downside is often that unless the service is advertising funded the you’ll have to pay for a full-fat version of the service, free users will have limitations – such as the Evernote I’m writing this on which limits me to two computers. Before this limit was introduced I could start a post on my tablet, edit it on the laptop in Norfolk and finish and post it from the desktop at home. Now it’s just the laptop as a sofa based solution.

All these modern “terminal” solutions have removed the need for an all-for-one computer holding everything, I can put my best photos on Flickr, my writings on Evernote and so on, all backed-up online and accessible anywhere. Other services such as Google, Siri and Cortana enable you to bring a map up and then send directions to your phone from your computer, or send them to anyone else. I can instantly take a photo of something I need to describe and email it from the same device to whoever needs to see it.

Some software still, for me, works best as what was called a native app on a computer – such as a standalone word processor, spreadsheet, desktop publishing app or photo editor due to how web pages are constructed but as web languages continue to evolve and new technologies blur the lines between web pages and apps further maybe it will finally become unnoticeable. The idea of Software as a Service is how Microsoft distributes Windows 10 now, charging for new licences for each new computer but an existing PC will always have the most up to date version until it stops working. Web based office suites, online word processors and so on, are the basis of the likes of Chromebooks – where everything is stored and runs online and perhaps this is the way computing is going, software will never be out of date your data will never end up in a format you can’t open but you have to keep paying a subscription to access it, unless you accept banner adverts whenever you’re editing your latest monthly report.

Cloud computing has its advantages but also potential pitfalls, privacy is a concern for some but as so many online services have just shut up shop, with users’ photos and so on disappearing into the ether you do wonder whether the convenience is entirely worth it. It may be, but only if there’s the option to download your documents and use them without an internet connection, as you can still currently do with the likes of Evernote and OneDrive which synchronise locally automatically. Most importantly I’d prefer to be able to create home backups against a hacker holding everyone’s data to ransom, a mouse chewing through a power cable in a datacentre or a massive solar outburst wiping out the internet – in which case, however, we’d have much worse to worry about.

So cloud computing is the future but like tightrope walking it’s better with a safety net.

Standard
Tech

A Syncing Feeling

Cloud Computing Image

(Photo credit: Wikipedia)

Some may be forgiven for thinking that The Cloud was something Apple invented due to the high-profile launch of iCloud – it’s much touted system for sharing content seamlessly between iDevices and Macs – but it was a ‘thing’ long before it was an ‘iThing’.

The ubiquity of internet connectivity has enabled cloud computing to blossom in recent years.  Now there are the online file storage and sharing services like  Box, Microsoft’s Skydrive and others; cloud disk drives like that provided by Dropbox (and the upcoming file system integration of Windows Skydrive); and automatic content syncing systems like iCloud.

The ultimate goal of cloud computing is beyond such storage and syncing of files and moves all of your apps and data onto remote servers operating in a similar way to the thin-client terminals that those of us old enough remember fondly.  Google’s ChromeOS running on ChromeBook laptops are the first foray into this new world however they assume a mostly connected situation and online OSes and apps won’t be replacing Windows, MacOS and desktop apps anytime soon though their features and functionality are improving all the time.

The most useful aspect of the cloud for me so far has been syncing of data.  To be able to add an item to my to-do list on either my laptop, netbook, tablet or, using the webapp, my work laptop and know that it’ll be there when I fire up one of the other devices is a joy.  My app of choice for this is Wunderlist but others have similar functionality.  (I also use the similarly syncable Evernote for more in-depth notes).  The same is true of having files I use on the laptop synced via Microsoft’s servers to my netbook whilst being simultaneously backed-up in the cloud as well.

The future may not be entirely based in the cloud but in huge server farms cooled by Arctic fjords our data will be shuffled between our devices and shared with our friends, seamlessly and effortlessly.

And I won’t have any excuses for forgetting to do something on my to-do list.

Standard